St. Angela Merici School Extended Care Program
 2019-20 School Year
20830 Lorain Road
Fairview Park, OH  44126
440-333-2126 ext. 157
Julie McGovern, Extended Care Director

The Saint Angela Merici Extended Care Program provides child care for children in Kindergarten through Grade 6.  Extended Care will accommodate seventh and eighth grade students upon request and at the discretion of the Extended Care Director.  It provides service Monday through Friday after school until 6:00 p.m. except on days when school in not in session.
	
Mission
The mission of Saint Angela Merici Extended Care Program is to provide a quality Catholic child care experience after school hours.

Goals
	1. To offer a positive experience for children after school hours;
	2. To provide a safe environment with quality care including:
		(a) time and space for playing and socializing with friends;
 		(b) time for homework (except kindergarten); and
		(c) opportunity to learn skills and to enjoy a variety of enrichment activities;
	3. To enable parents to enroll a child in an affordable and flexible program.

Registration Fees
Extended Care Program will be available only to St. Angela students who are registered.  The registration fee is $20.00 per child.   Once you register your child(ren), you do not need to re-register each year.  A $6.00 supply fee per child will be assessed at the beginning of each school year.  Registration forms are available online at 
or by contacting the Extended Care Director at extendedcare@samparish.org

Request/Payment Policy
To ensure your child’s psychological well-being and physical safety at the end of each school day, Extended Care will adhere to the following payment policy:

1.	 Extended Care will not accept weekly envelope requests.

2.	Monthly calendar – In order to secure Extended Care service, parents must complete a monthly calendar and return with payment no later than the first school day of each month.  

The fee will be $10 for the first child and $6 for each child thereafter (i.e., one child = $10; two children = $16; three children = $22).   Payments not received by the required deadline (first school day of the month) will incur a $25 late fee. NO EXCEPTIONS.

3.	 Last minute requests – Changes to end of day transportation which will require Extended Care service should only be for emergencies and made by a phone call to the school office (440-333-2126).  A fee of $25 (first child) and $10 (each child thereafter) will be incurred.  Payment must be made at time of pick up or an additional late fee of $25 will be incurred.

4.	Students requiring service due to extracurriculars will be required to complete a monthly calendar once they determine their respective schedules.  Payment is required with calendar request.

Credits
Credits will be applied to your account in cases of school closing ONLY. Exceptions may be made at the discretion of the Extended Care Director.  Credits will be applied to your next month’s calendar.  CREDITS MUST BE UTILIZED THAT MONTH OR THEY WILL BE FORFEITED.

For cases when a child is scheduled but CHOOSES not to attend or a parent changes the scheduled Extended Care request, credits will not apply.

Family credits will not be issued for absences.  

Hours of Operation
Extended Care will be in service each day school is in session.  Extended Care will begin immediately at the end of the school day and ends promptly at 6:00 p.m.

It is the policy of the Extended Care Program to strictly adhere to the stated hours of care.  After 6:00 p.m. (when church music is playing), the following charges will be implemented and billed for that day:

	$10.00 - for the first 10 minutes; and
$5.00 - for every five minutes thereafter with a maximum charge of $25.00.  
Late fees will be billed directly by the Extended Care Director.
 
All checks should be made payable to St. Angela Merici School.

Late Payments
Parents must adhere to the Request/Payment Policy as stated in this Handbook.  Extended Care reserves the right to access fees on any late payments.  If there is a balance due at the end of the school year, the child may not return to Extended Care the following school year until payment is received.

Daily Attendance Procedure
Daily attendance will be taken by Extended Care personnel.  Attendance will be taken at 2:30 p.m.  If a student is involved in extra-curricular programs after school hours, such as tutoring, choir, sports or scouts, they must report to the Extended Care room directly after school to sign out.  Notes should be sent to Extended Care informing us of any extra-curricular activities.

PLEASE NOTE:  PROPER AUTHORITIES WILL BE NOTIFIED IN SITUATIONS WHERE A CHILD IS SCHEDULED TO ATTEND, THE CHILD DOES NOT REPORT TO EXTENDED CARE, AND PARENTS CANNOT BE NOTIFIED THAT THEIR CHILD IS NOT IN OUR SERVICE.

Communication
Phone Number:	440-333-2126 ext. 157

Use of Phone:   Unauthorized use of the phone is not permitted.  Students need to inform the staff person if there is a need to use the telephone.  The telephone is strictly for emergency for the parents to call in and for parents to leave messages.  Call the Extended Care number at 440-333-2126 ext. 157.  Leave your name, student name, number you can be reached, time of call and message.  Extended Care will return your call promptly.  Again, the school office is NOT authorized to accept phone calls or correspondence on behalf of Extended Care.

Parents must understand that they may not expect a staff member's full attention if children are present.  Any questions or concerns regarding Extended Care should be directed to the Extended Care Director.  Notes may be sent to school via homeroom teachers and marked Extended Care. 

Daily Schedule Sample
(Times are subject to change)

Attendance Procedure:  Immediately after school.

Change Clothes/Use bathroom:  2:30-2:45 Please send clothing appropriate for Extended Care if you prefer your child/children not wear their school uniform during this time.  In addition, weather permitting, the children will go outside to play.  Be sure that your child/children are dressed for that days anticipated weather.

Snack Time:   2:30-3:00 Snack and drink are provided for all students in Extended Care.  If your child/children have a food allergy, you will be responsible for providing your child’s daily snack.

Playtime:  3:00-4:15 (Homework rotation will also begin at this time.) All children enrolled in Extended Care will participate in play time.

Study/Homework:  3:00-4:00 All children except kindergarten enrolled in Extended Care will participate in the homework hour.  Grade levels will be rotated throughout the homework hour.  Extended Care personnel will be available to assist students during this time.  However, Extended Care personnel will not be responsible for tutoring a child during this time. No student will be allowed in any classroom to get forgotten homework materials. Extended Care personnel are not responsible for checking or signing student’s homework.

Students are responsible to come prepared with supplies necessary to complete their homework.  Extended Care will provide some school supplies.  These include, but are not inclusive of the following:  crayons, scissors, pencils, glue, art paper, markers, etc.  Each student will be provided with a pencil pouch containing markers, crayons and pencils.  It is the responsibility of each student to take care of his/her pencil case.  A $5.00 fee will be charged if the case is lost or damaged.

Free Time:  4:00-6:00 Various games, puzzles, Lego’s, etc. will be available for use.  These are choices the children may make during his/her free time.   If your child chooses to bring toys from home, Extended Care will not be responsible for these toys.  Television viewing during this time is at the discretion of the Extended Care personnel.

Technology
Extended Care will adhere to the policies set forth in the St. Angela Merici School Handbook.  The use of chromebooks, cell phones, and cameras will not be permitted at Extended Care.
	
The Computer Lab will be open for Extended Care use.  Days and times will be determined by the Media Specialist and the Extended Care personnel.  Students will not be permitted to utilize the internet.

Discipline Policy
The Extended Care service to the families of Saint Angela Merici School is a quality one.  Students will follow the Student Code of Conduct as outlined in the St. Angela Merici Student/Parent Handbook.  

Cause to terminate service include, but are not inclusive of the following:
1.  Abuse of set Extended Care hours.
2.  Failure of a child/children to respect the safety and rights of the staff members and fellow students in the Extended Care Program.
3.  Students leaving the facility for any reason without permission from the Extended Care personnel.
4.  Financial obligation to Extended Care is not met.
5. A student may receive two (2) disciplinary notices sent to the parent for lesser discipline problems, but the    
        third disciplinary notice will constitute immediate termination of participation in the Extended Care Program.  

Custody Documentation
In cases of legal separation or divorce, it is necessary for the custodial parent to fill out the form indicating custodial arrangements.  Extended Care personnel can only release child/children to the person(s) the custodial parent has indicated on this form.

Written documentation of custody arrangements must be on file prior to care given.  If pick-up arrangements will be different on a given day, written documentation for that day must be sent in and acknowledged prior to care on the particular day in question.  

Under no circumstances will any unauthorized person be allowed to pick up your child/children.
Emergency Care for Illness or Accident
The Extended Care Program will follow the same procedures for illness and an accident as during a regular school day.  These procedures are stated in your Student/Parent Handbook.  Please review them.  Parents are expected to make provisions for taking sick or injured children home from Extended Care.  Saint Angela Merici School does not have the facilities to care for sick children.  

Serious cases of illness or injury:  Every attempt will be made to carry out your instructions on the Emergency Form required.  Therefore, it is vitally important for these instructions to be kept up to date.  However, if the Extended Care personnel feel that 911 should be called for immediate assistance in the care of a child, it will be done.  Parents will be contacted immediately.

Safety Procedures
Fire and Tornado Drills will be conducted by the Extended Care personnel throughout the school year to ensure students attending the program are familiar with these procedures.

Unanticipated School Closing
In the event of bad weather during any given school day, the Extended Care Program will not be operational if Saint Angela Merici School is closed.  The school is closed when the city of Fairview Park School District is closed.  In the event that Saint Angela Merici School would need to be closed due to an internal emergency, the Extended Care Program would also be closed.  The announcement for an internal emergency would be announced over the radio and television in the early morning as well as throughout the day.   If weather indicates an early closing, you will be notified through our Emergency Closing Procedure set in place by the school office.  Refunds for school closings will be applied to the following month’s calendar.

Lost and Found
The Extended Care Room will provide a spot in the room for lost and found items.  It will be the child/children’s responsibility to check Lost and Found if an item is misplaced.  At the end of each week all Lost and Found items will be sent to the main school Lost and Found located in the School Cafeteria.

Dismissal Procedure
To ensure the safety of the children participating in the Extended Care Program, there is a sign-out procedure in place when a child(ren) are picked up.  The Emergency Medical Form completed by every parent or guardian prior to the start of Extended Care indicates those persons who have authorized permission to pick up their child(ren).   Parents/guardians may add persons to their authorized list at any time with a written note.  

Parents or authorized person may not take their child/children out of the Extended Care Room without properly signing them out first. 
 
Children will not be allowed to meet their parents in waiting cars.  All children must be escorted by an adult when leaving Saint Angela Merici School during Extended Care hours and identification is necessary.  Use only the Cafeteria Delivery Door to pick up children from Extended Care.
	
Clearly displayed identification (driver’s license) when picking your child(ren) up is essential.  This rule is in place for the safety of all children attending Extended Care.  Identification must be shown regardless of whether or not a parent recognizes or is recognized by the Extended Care personnel.

Handbook Release

Extended Care requires parents to read the St. Angela Merici Extended Care Program Handbook (either a hard copy or a copy found online).  Parents must sign a Handbook Release each new school year.  By signing the Handbook Release parents agree to be governed by its contents.  Failure to sign the Handbook Release forfeits any and all Extended Care privileges.